Maintenance billing
Maintenance billing, UPI payments and receipts
Set your society's rates once and GateBell creates the bills, reminds residents and tracks who has paid. The money goes straight to your society's own account. GateBell never holds it.
What you get
Rates the way your society charges
One rate for all flats, rates by flat type (for example 2BHK), a rate per sq ft, or one rate for owner-occupied and another for rented flats.
Owner and rented rates, automatic
A flat counts as rented when it has an active tenant, otherwise owner-occupied. Committees can override any flat. Bills keep the rate they were created with.
Cycles and the yearly offer
Monthly, quarterly, half-yearly or yearly, aligned to the April to March year. Optionally offer "pay for 11 months, get 12" on yearly payment. Residents can choose within a window you set.
Bills and reminders on autopilot
Bills are generated before each period starts. Residents are reminded before the due date and after it.
Late fees you control
None, a fixed fee, or simple interest after a grace period. Late fees are not added while a payment is waiting for review.
Pay by UPI or bank transfer, with proof
The pay screen shows your UPI QR and bank details. The resident uploads the payment screenshot and the UTR.
A second pair of eyes on every payment
The phone reads the amount and UTR from the screenshot to save typing. The reviewer sees warning flags: amount mismatch, UTR mismatch, duplicate UTR or a different payee.
Numbered PDF receipts
When the treasurer verifies a payment, a numbered receipt is created that the resident can download and share.
A clear picture for the committee
Billed, collected, outstanding and overdue for the financial year, in the web portal.
How it works
- Step 1
Set the rules
Rates, cycle, due days and late-fee policy, in the web portal.
- Step 2
Bills are created
GateBell generates bills ahead of each period and notifies residents.
- Step 3
Residents pay and upload proof
UPI or bank transfer to the society, then a screenshot and UTR in the app.
- Step 4
Treasurer verifies
Check the flags, approve, and the receipt is issued. The bill turns paid.
Good to know
- GateBell is not a payment gateway and not a full accounting package. It does not process or hold money, and there is no commission on maintenance.
- Treasurers have billing powers only. Admins can do everything in their society, including billing.
Frequently asked questions
Do you take a cut of the maintenance collected?
No. Residents pay your society's account directly. GateBell only records the bills, proofs and receipts.
Can we load our flats and rates in bulk?
Yes. Flats can be imported from a CSV file, including flat type, area and, if you use it, occupancy.
If we change the rate, do old bills change?
No. Each bill keeps the rate it was created with, so bills already sent never change.
Want to see this for your society?
Write to us and we will show you GateBell with your own flats and gates.